Job Description

Wedding Day Coordinator

Misselwood at Endicott College is a breathtaking oceanfront estate with historic charm, offering panoramic views and serving as the premier location for world-class events in Beverly, MA. We are seeking a dynamic and experienced Hospitality Professional for a seasonal position. Reporting to the Director of Events Operations, the Wedding Day Coordinator is responsible for the full on-site execution of weddings at the estate. The position requires strong supervisory ability, attention to detail, and the capacity to manage high-pressure, client-facing environments with professionalism and reliability.

Key Outcomes

• Implementation of Weddings
• Provide unparalleled service in the implementation of weddings at the estate.
• Deliver exceptional on-site management of wedding day celebrations, to include set up, ceremony management, reception management, and event breakdown.
• Execute wedding day timelines with precision and professionalism.
• Serve as the primary point of contact for the Misselwood property for outside vendors, guests, and Misselwood/Endicott College staff.
• Collaborate with vendors and bar staff to flawlessly execute wedding expectations, ensuring an excellent guest and customer experience.
• Oversee the management of beverage service to ensure quality, compliance, and smooth operations.
• Supervise event staff and ensure all set-up, service, and breakdown standards are met.
• Proactively troubleshoot and resolve issues in real time to maintain event flow and client satisfaction.

Event Preparation & Team Coordination

• Meet with the event team prior to scheduled wedding dates to review timelines, logistics, staffing plans, and operational expectations.
• Participate in pre-event briefings to ensure full alignment on execution details.
• Communicate proactively regarding any anticipated operational needs or concerns prior to the event.

Core Competencies

• Reliability
• Dependable and fully engaged with the work, the team, and Misselwood/Endicott College. Demonstrates accountability and follow-through. Consistently punctual and prepared.
• Organization
• Efficiently manages time and resources to meet deadlines.
• Communication Skills
• Clear, effective and efficient ways of communicating, both orally and in writing.
• Adaptability
• Shows a willingness to adopt new ideas and to do things differently.
• Follow Through
• Demonstrates accountability and follow-through. Takes ownership of projects and see the through fruition.
• Customer Service
• Customer-focused with a passion for delivering exceptional service. Employee anticipates the needs and responds to queries in a timely, competent and approachable manner. High standard of professional presentation and customer service.
• Initiative/Personal Leadership
• Calm and composed under pressure. Strong decision-making and problem solving skills.
• Team Player
• Collaborates effectively with colleagues, demonstrating professionalism and mutual support.
• Operational Excellence
• Strong attention to detail. Time and logistics management. Ability to execute complex event timelines.

Knowledge/Skills/Abilities

• Experience obtained from a bachelor's degree in event management, hospitality, or a related field.
• Minimum (1) year of experience supervising staff.
• Prior wedding experience required.
• Exceptional customer service skills with a proactive, solution-oriented approach.
• Ability to manage multiple vendors and operational elements simultaneously.
• Strong communication and interpersonal skills.
• Strong analytical and problem-solving skills.
• Ability to work evenings, weekends and holidays as required.
• June - August ServeSafe, Crowd Manager, and AED/CPR certifications (or willingness to obtain).
• Physical ability to lift up to 40 pounds and remain on your feet for extended periods.

In compliance with Massachusetts pay transparency law, the hourly pay range for this position is $30.00$35.00 per hour. Endicott College considers factors such as (but not limited to) job responsibilities, relevant experience, skills, internal equity, and external market data when determining pay. The final hourly rate is determined by the Human Resources Office based on these factors. This range reflects base pay only and does not include benefits or other compensation.

Job Tags

Similar Jobs