Job Description

Job Description

Job Description

We are looking for a dependable Office Services Assistant to support daily workplace operations. This contract opportunity is ideal for someone who enjoys hands-on office support, mail handling, and maintaining an organized, detail-oriented environment. In this role, you will help ensure employees, visitors, and deliveries are supported efficiently while keeping shared spaces and supply areas running smoothly.

Responsibilities:
• Manage the daily flow of incoming and outgoing mail, packages, and certified correspondence to ensure prompt distribution and processing.
• Prepare shipments using approved carrier services, complete mailing documentation, and monitor delivery status when follow-up is needed.
• Transport priority and special mail to the post office each day while maintaining accurate pickup and delivery records.
• Respond to office and facilities-related requests by coordinating service needs, reporting issues, and assisting with minor workspace adjustments.
• Replenish office, mailroom, and facility supplies by tracking inventory levels and restocking materials before shortages occur.
• Inspect common areas and storage spaces regularly to maintain cleanliness, order, and readiness for daily use.
• Support meeting, event, and workstation setup activities, including furniture arrangement and onboarding space preparation for new team members.
• Assist with vendor arrivals, access coordination, and other operational tasks assigned by leadership to support business needs.• High school diploma or equivalent.
• Ability to lift, carry, and move packages weighing up to 50 pounds.
• Strong organizational skills with close attention to detail in handling mail, shipments, and supply inventory.
• Dependable work habits, punctuality, and the ability to complete tasks independently with limited supervision.
• Effective verbal and written communication skills for supporting staff, vendors, and delivery partners.
• Valid driver’s license and access to reliable transportation.
• Working knowledge of Microsoft Office applications, including Excel and Outlook.
• Previous experience in mailroom, office support, warehouse, or facilities work is preferred but not required.

Job Tags

Contract work, Work at office

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