Job Description

Library Archives Operations Manager Charlotte Mecklenburg Library “Follow your calling, Find your career” Please apply by 8/14 Salary Range $67,094.80 - $83,868.50 This is an exempt (salaried) position. Pay rates are based on education, skill, experience level and internal equity. Internal equity considerations include an assessment of the applicant’s salary history and qualifications in comparison to the market rate and requirements for the job. Charlotte Mecklenburg Libraryis one of America’s leading urban public libraries, serving one of the country’s great emerging metropolitan areas in North Carolina. Our library system serves a community of approximately one million citizens in the city of Charlotte and the towns of Matthews, Pineville, Mint Hill, Davidson, Cornelius, and Huntersville – all located in Mecklenburg County. Accessible and welcoming to all, our library celebrates the joy of reading, fosters learning and growth, connects people to each other and the world, and inspires individuals with what they can achieve. Through our 20 locations, online, and through targeted outreach, we deliver exceptional library services and programs with a mission to create a community of readers and empower individuals with free access to information and the universe of ideas. Location: Library Administration Center 510 Stitt Rd. Charlotte, NC 28213 *Note: this position is expected to primarily work at the LAC after the new Main Library has opened, but will be required to perform some reference shifts (weekly) in the Main Library as well* Schedule: 40 hours per week. Typically 8-5, though some schedule flexibility is available (e.g., 8:30-5:30, etc.). Occasional Work From Home on an ad hoc basis is allowed with manager permission, but primary duties of the role require in-person work. Occasional weekend work may be required with weekday schedule adjustments as needed. Position Summary: The Archives Operations Manager is responsible for the development and management of archival collections. This role is responsible for ensuring the acquisition, preservation, discoverability, and accessibility of archival materials in accordance with professional standards and developing archival collection policies and procedures. This role manages the work of 2 Librarians who provide archival and special collections processing. Essential Functions: Lead archival collection development through the acquisition, processing, arrangement, description, and preservation of physical and digital archival materials. Manage Librarian work on digitization, special collections processing, and archival collections development. Provide leadership in the ongoing development and implementation of archival standards and best practices for physical, digitized, and born-digital collections. Follow international archival and metadata standards and practices to provide accurate arrangement, description, and discovery for the Library’s archival collections. Create original accession and resource records for each collection in the archive using Encoded Archival Description (EAD) metadata schema. Create and maintain relationships with community partners to develop archival collections. Assist with other aspects of Archives and Special Collections duties, to include reference, programming, outreach, and innovative projects within the Charlotte-Mecklenburg community in addition to archival duties. Minimum Qualifications: Minimum of five years of progressive, specialized experience in archives that yields the particular knowledge, skills, and abilities to perform successfully the duties of this position. Education: Master’s degree in Library Science (or equivalent such as MIS, MSIS, MLIS, MSLS, etc.) from an ALA-accredited institution; preference for concentration in either physical or digital archives. Licenses and Certifications: NC Public Library certification required or must be obtained within a specific timeframe. Equivalent Education & Experience Accepted? Yes Preferred Qualifications: Demonstrated knowledge of archival standards (such as NARA 1571, DACS, EAD, etc.) related to documents, maps, newspapers, photographs, artifacts, textiles, and digital records. Working knowledge of archival management systems (such as Archives Space) Knowledge of MARC metadata standards. Coursework or professional development related to digital archives. Knowledge, Skills and Abilities: Knowledge in: Current trends and developments in archival sciences. Acquisition, processing, arrangement, description, and preservation of physical and digital archival materials Skilled in: Excellent verbal and written communications skills, presentation skills, and public speaking skills including the ability to adjust communication style to interact effectively with users of different ages, backgrounds, and abilities Excellent interpersonal and customer service skills. Excellent organizational skills. Excellent attention to detail. Commitment to continuous improvement and self-directed learning. Ability to: Building Partnerships: Identifying opportunities and taking action to build strategic relationships between one’s area and other areas, teams, departments, community groups or organizations to help achieve business goals. Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the information provided. Decision Making: Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions independently; taking action that is consistent with available facts, constraints, and probable consequence. Information Monitoring: Setting up ongoing procedures to collect and review information needed to manage an organization or ongoing activities within it. Technical/professional Knowledge and Skills: Having achieved a satisfactory level of technical and professional skill or knowledge in position-related areas; keeping up with current developments and trends in areas of expertise. Work Standards: Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks. Computer Skills: Excellent command of various computer applications including Microsoft Office Suite. Above average command of computers and comfort discussing basic digital preservation topics. Work Environment: Works in an office setting with moderate noise Selection: This classification has been identified as having a role in the development ofADA compliant technologies and for which the incumbent agrees to followCounty policies to the best of their abilities in order to meet these obligations. Reasonable Accommodations Statement: To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made tohelp enable qualified individuals with disabilities to perform the essential functions. Disclaimer Statement: This is not intended to be an all-inclusive list of job-related responsibilities, duties, skills, requirements orworking conditions. Other duties may be assigned based on business need and the supervisor’s request.Mecklenburg County reserves the right to revise the job description at any time. Designated positionsmay be required to assist in emergency and/or disaster situations. Published: Thursday, August 7, 2025 22:21 UTC Description Library Archives Operations Manager Charlotte Mecklenburg Library “Follow your calling, Find your career” Please apply by 8/14 Salary Range $67,094.80 - $83,868.50 This is an exempt (salaried) position. Pay rates are based on education, skill, experience level and internal equity. Internal equity considerations include an assessment of the applicant’s salary history and qualifications in comparison to the market rate and requirements for the job. Charlotte Mecklenburg Libraryis one of America’s leading urban public libraries, serving one of the country’s great emerging metropolitan areas in North Carolina. Our library system serves a community of approximately one million citizens in the city of Charlotte and the towns of Matthews, Pineville, Mint Hill, Davidson, Cornelius, and Huntersville – all located in Mecklenburg County. Accessible and welcoming to all, our library celebrates the joy of reading, fosters learning and growth, connects people to each other and the world, and inspires individuals with what they can achieve. Through our 20 locations, online, and through targeted outreach, we deliver exceptional library services and programs with a mission to create a community of readers and empower individuals with free access to information and the universe of ideas. Location: Library Administration Center 510 Stitt Rd. Charlotte, NC 28213 *Note: this position is expected to primarily work at the LAC after the new Main Library has opened, but will be required to perform some reference shifts (weekly) in the Main Library as well* Schedule: 40 hours per week. Typically 8-5, though some schedule flexibility is available (e.g., 8:30-5:30, etc.). Occasional Work From Home on an ad hoc basis is allowed with manager permission, but primary duties of the role require in-person work. Occasional weekend work may be required with weekday schedule adjustments as needed. Position Summary: The Archives Operations Manager is responsible for the development and management of archival collections. This role is responsible for ensuring the acquisition, preservation, discoverability, and accessibility of archival materials in accordance with professional standards and developing archival collection policies and procedures. This role manages the work of 2 Librarians who provide archival and special collections processing. Essential Functions: Lead archival collection development through the acquisition, processing, arrangement, description, and preservation of physical and digital archival materials. Manage Librarian work on digitization, special collections processing, and archival collections development. Provide leadership in the ongoing development and implementation of archival standards and best practices for physical, digitized, and born-digital collections. Follow international archival and metadata standards and practices to provide accurate arrangement, description, and discovery for the Library’s archival collections. Create original accession and resource records for each collection in the archive using Encoded Archival Description (EAD) metadata schema. Create and maintain relationships with community partners to develop archival collections. Assist with other aspects of Archives and Special Collections duties, to include reference, programming, outreach, and innovative projects within the Charlotte-Mecklenburg community in addition to archival duties. Minimum Qualifications: Minimum of five years of progressive, specialized experience in archives that yields the particular knowledge, skills, and abilities to perform successfully the duties of this position. Education: Master’s degree in Library Science (or equivalent such as MIS, MSIS, MLIS, MSLS, etc.) from an ALA-accredited institution; preference for concentration in either physical or digital archives. Licenses and Certifications: NC Public Library certification required or must be obtained within a specific timeframe. Equivalent Education & Experience Accepted? Yes Preferred Qualifications: Demonstrated knowledge of archival standards (such as NARA 1571, DACS, EAD, etc.) related to documents, maps, newspapers, photographs, artifacts, textiles, and digital records. Working knowledge of archival management systems (such as Archives Space) Knowledge of MARC metadata standards. Coursework or professional development related to digital archives. Knowledge, Skills and Abilities: Knowledge in: Current trends and developments in archival sciences. Acquisition, processing, arrangement, description, and preservation of physical and digital archival materials Skilled in: Excellent verbal and written communications skills, presentation skills, and public speaking skills including the ability to adjust communication style to interact effectively with users of different ages, backgrounds, and abilities Excellent interpersonal and customer service skills. Excellent organizational skills. Excellent attention to detail. Excellent time management skills. Commitment to continuous improvement and self-directed learning. Ability to: Building Partnerships: Identifying opportunities and taking action to build strategic relationships between one’s area and other areas, teams, departments, community groups or organizations to help achieve business goals. Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the information provided. Decision Making: Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions independently; taking action that is consistent with available facts, constraints, and probable consequence. Information Monitoring: Setting up ongoing procedures to collect and review information needed to manage an organization or ongoing activities within it. Technical/professional Knowledge and Skills: Having achieved a satisfactory level of technical and professional skill or knowledge in position-related areas; keeping up with current developments and trends in areas of expertise. Work Standards: Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks. Computer Skills: Excellent command of various computer applications including Microsoft Office Suite. Above average command of computers and comfort discussing basic digital preservation topics. Work Environment: Works in an office setting with moderate noise Selection: This classification has been identified as having a role in the development ofADA compliant technologies and for which the incumbent agrees to followCounty policies to the best of their abilities in order to meet these obligations. Reasonable Accommodations Statement: To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made tohelp enable qualified individuals with disabilities to perform the essential functions. Disclaimer Statement: This is not intended to be an all-inclusive list of job-related responsibilities, duties, skills, requirements orworking conditions. Other duties may be assigned based on business need and the supervisor’s request.Mecklenburg County reserves the right to revise the job description at any time. Designated positionsmay be required to assist in emergency and/or disaster situations. How to apply Metadata Published: Thursday, August 7, 2025 22:21 UTC Last updated: Thursday, August 7, 2025 22:21 UTC #J-18808-Ljbffr Code4lib

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