Benefits:
401(k)
Bonus based on performance
Flexible schedule
Paid time off
Kim IP Law Group is seeking a highly organized, detail-oriented Legal Assistant / Executive Assistant to support the Managing Partner. This is a dual-role position requiring strong administrative, legal support, and coordination skills. The ideal candidate thrives in a fast-paced environment, exercises sound judgment, and can manage both executive-level priorities and legal workflow with discretion and efficiency.
Key Responsibilities
Executive Assistant Duties:
Manage the Managing Partner’s calendar, scheduling, and meeting coordination
Serve as a primary point of contact for internal and external communications
Coordinate client meetings and activities
Prepare correspondence, reports, and presentations
Handle confidential information with professionalism and discretion
Assist with inbox management and follow-ups on key action items
Legal Assistant:
Assist with preparation, filing, and management of legal documents (primarily IP-related matters)
Maintain case files, docketing deadlines, and document organization
Support patent/trademark prosecution processes and practice
Coordinate with clients, USPTO, and foreign associates
Assist with billing support, time entry, and matter tracking
Qualifications
2+ years of experience as a legal assistant, executive assistant, or similar role
Prior experience in an intellectual property law firm strongly preferred
Paralegal experience or certificate is a plus
Exceptional organizational and time-management skills
Strong written and verbal communication abilities
High level of professionalism and discretion
Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint); familiarity with legal software/docketing systems is a plus
Proficiency/aptitude with computer software tools is a must.
Ability to multitask, prioritize, and adapt in a dynamic work environment
This is a unique opportunity to join an established and growing law practice based in New Jersey. The position is a full-time position based in our NJ office. Hybrid or remote options are not available.
Qualified candidates are encouraged to submit their resume with cover letter in confidence for immediate consideration.
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