Job Information
Date Opened 03/12/2026
Job Category Virtual Assistant
Work Schedule Monday to Friday; 8:00am - 5:00pm Eastern Standard Time (Subject to Flexibility and Change)
Hours Per Day Full Time 8 hours per day
City Somerville
State/Province New Jersey
Country United States
Zip/Postal Code 08876
Client Location USA
Work Location Home Based - Philippines
Job Type Full time
Industry Online Services
Client Information
The Company is a global learning and development provider specializing in technology and business application training for corporate and regulated industries.
1. Email & Inbox Management Monitor and organize CEO inbox Flag time-sensitive emails, client inquiries, and partnership opportunities Draft responses for review based on CEO's tone Identify potential leads or business opportunities Create a daily summary digest of important messages
2. Networking Relationship Management - The CEO participates in multiple professional networking groups and meets 23 new contacts per week. Responsibilities include: Maintaining a relationship tracker Reviewing LinkedIn connections of new contacts Identifying potential second-degree connections for introductions Drafting introduction requests Tracking follow-ups and outcomes
3. LinkedIn Engagement & Relationship Building Review incoming connection requests Draft connection messages for approval Respond to comments on company LinkedIn posts where appropriate Engage with relevant industry posts Track key industry contacts, partners, and prospects
4. CRM Support (Zoho CRM) Ensure contacts from email or LinkedIn are logged in CRM Review existing CRM workflows and identify gaps Maintain simple pipeline tracking Generate a weekly summary of new contacts and follow-ups
5. Research & Pre-Meeting Preparation Prepare short briefing notes for meetings Research companies and contacts prior to calls Identify relevant industry updates or partnership opportunities
6. Administrative & Executive Support Coordinate meeting scheduling Track tasks and follow-ups Maintain simple documentation and trackers Help ensure commitments and follow-ups are completed
Experience in Executive Assistant or Virtual Assistant roles supporting executives or teams.
Strong skills in email and calendar management, ensuring timely communication and scheduling.
Proficiency in LinkedIn relationship management, including outreach and engagement with prospects or clients.
Familiarity with CRM systems (e.g., Zoho) for tracking leads, updating records, and managing pipelines.
Excellent professional written communication skills for emails, reports, and client correspondence.
Strong research and summarization abilities to gather information and present actionable insights.
Highly organized and detail-oriented, with the ability to manage multiple tasks independently.
Proven ability to follow up consistently with leads and maintain accurate records.
Experience supporting executives, especially in B2B environments
Familiarity with LinkedIn networking and outreach
Used tools like Gmail, Zoho CRM, LinkedIn, Google Workspace and MS Office
Please only apply for this role if you have the following home office requirements:
Perfectly working headset and webcam
Stable internet connection of at least 25 Mbps ~ 50 Mbps
Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later
Quiet room with no distractions or background noises
A backup plan if the power goes out or if your internet connection becomes unstable during your shift
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