Administrative Assistant to the Director of Activities and Athletics Job at Douglas County West Community Schools, Pine County, MN

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  • Douglas County West Community Schools
  • Pine County, MN

Job Description

Administrative Assistant to the Director of Activities and Athletics

1.0FTE Position 10 months

  • Entry of requisitions for Activities and Athletics

  • Data input and upkeep of changes on the BOUND scheduling platform for games, activities, contracts, officials, etc.

  • Assist the AD in coordinating workers for all events

  • Assist AD in Game Day event setup and coordination during the day

  • Communication prior to events as directed by the Director of Athletics and Activities

  • Prepare event programs with rosters 

  • Assist the AD in maintaining records on coaching certifications, cpr/aed training, and other NSAA  requirements

  • Assist in the creation of distribution email lists for communications of activity groups 

  • Assist in communication with teams in BAND

  • Assist in reviewing accuracy of calendar of activities and transportation arrangements for activities in coordination with the Transportation Director 

  • Assist in reviewing contracts and fees for events 

  • Prepare ribbons, medals, and award certificates 

  • Assist in preparation for end of the year or special events (state qualification information, pep rally, send-off, etc)

  • Book lodging for activities if needed 

  • Coordination of coaching startup to the season (keys, HR coordination, CPR, NFHS classes needed, etc)

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