Job Description

Quarterline Administrative Assistant

QuarterLine (QL), a Planned Systems International (PSI) company, is seeking a highly skilled and detail-oriented Administrative Assistant to support the Medical Home Port program under the U.S. Navy in multiple locations. This position involves a wide range of administrative and technical tasks in direct support of our mission to serve the military community.

The ideal candidate will demonstrate advanced proficiency in Microsoft Office applications and possess exceptional organizational, communication, and analytical skills. This role plays a key part in the development of reports, presentations, and data analysis to support program and project management functions that benefit military personnel and their families.

This position is contingent upon contract award and is subject to government approval. Employment will commence only upon successful award and funding of the contract.

Essential Functions and Job Responsibilities

• Receives and screens telephone calls; receives walk-in patients; responds to various general and routine medical, personnel and administrative inquiries, and escorts patients as necessary.
• Creates preadmission charts and completes the process in the electronic medical record or government systems in accordance with regulation and local policy and procedure.
• Provides advance directives, third party liability documentation, and other forms for patient to complete for inclusion into inpatient medical record.
• Tracks and reports daily patient movement, bed status and ward transfers.
• Corrects admission errors.
• Assists in coordinating patient transfers from other wards or to outside facilities.
• Tracks and reports all casualty reports and notifications in accordance Government policies and procedures.

Minimum Requirements

• High School degree / GED
• Possess a minimum of two (2) years Office Automation/Front Desk Clerk, with at least one (1) year in a medical or hospital environment.
• Advanced knowledge in the use of Power Point, Excel, and Word software, capable of editing, developing, and reformatting complex formats (graphics, tables within text, revise and update spreadsheets, etc).
• Fully capable of collecting, compiling, editing, analyzing, and presenting data.
• Fully capable in development and editing of lengthy, complicated reports that may require multiple software formats.
• Skilled ability in teamwork, software, and oral communication required.
• Ability to compose correspondence from draft to final version, both electronic and hard copy.
• English language, correct grammar, spelling, punctuation, capitalization, and format to prepare and edits written correspondence, reports and presentations.
• Standard office equipment, such as computers, copiers, fax machines, telephone systems and office automation systems to provide a range of office support.
• General medical terminology, telephone etiquette, excellent communications and customer service skills.

Desired Qualifications

• Experience in using MHS Genesis and Triwest Government Portal.

Additional Information

• Must pass TB Test
• Subject to a background/security investigation
• Willingness to comply with DHA vaccination requirements
• Pre-employment drug screening
• US Citizen
• Contract workers shall maintain good personal hygiene and present a well-groomed and professional appearance IAW the policy at the place of performance

Company Benefits

PSI offers full-time, benefits eligible employees a competitive total compensation package that includes paid leave, and options for employer sponsored group medical, dental, vision, short-term and long-term disability, life insurance, AD&D coverage, legal services, identity theft, and accident insurance. Flexible spending account and health saving account options offer pre-tax savings for qualified medical, dental, and vision expenses. The company sponsored 401(k) retirement plan has an employer contribution match that is immediately vested. We invest in the professional growth of our employees through professional courses, certifications, and tuition reimbursement programs.

EEO Commitment

It is company policy to promote equal employment opportunities. All personnel decisions, including, but not limited to, recruiting, hiring, training, promotion, compensation, benefits, and termination, are made without regard to race, color, religion, age, sex, sexual orientation, pregnancy, gender identity, genetic information, national origin, citizenship status, veteran status, protected veteran status, disability, or any other characteristic protected by applicable federal, state, or local law. Reasonable accommodations for applicants and employees with disabilities will be provided. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources.

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